The Invite-Only Events feature gives you full control over who can register for specific events—perfect for belt testing, private workshops, or VIP classes
This is especially useful for:
Martial arts belt testing
Staff-only workshops
Member recognition events
Special training opportunities for advanced clients
Members not on the invite list cannot register or even see the option to sign up.
*Invite-Only Events feature is only available to Core Pro/Max clients
How to Create an Invite-Only Event
Go to the Events section in Core.
Click “Add Event”.
Fill in your event details (name, date, location, pricing, etc.).
Check the box for “Invite-Only Event.”
Click “Save”. You’ll automatically be taken to the event detail page.
How to Invite Members
You can invite members using two different views:
1. Rank Tracking View (perfect for martial arts)
Select members by rank or program.
Filter and scroll just like you normally do.
Click to select members, then click “Invite to Event.”
2. People List View
Filter by tags, membership status, program, or custom fields.
Select members from the list and click “Invite to Event.”
Once invited, members will have a new “Invited” status and will receive an automated email with a sign-up link.
*Admins can also manually add members without sending an invite if needed (e.g., last-minute additions)
What Happens If Someone Isn't Invited?
If a member tries to register but hasn’t been invited, they’ll see this message:
“This is an invite-only event. Please contact your coach if you believe you should have access.”
What Members Will See
Invited members receive an email with:
Event details
A link to register
The option to pay (if required)
They can also log into their Member App or Portal to complete the registration.