Summer camp plans are similar to other boot camps or short courses but there are a few things to consider. There are a couple of ways to organize and sell your camp but this guide will walk you through selling camp by the week for the best solution to managing your members and registrations.
Summer Camp PLANS Overview:
Use class types to restrict check-ins
Organize our camp by week which will have a corresponding plan. This will give you the option to easily communicate with parents/guardians for the correct camp week.
Avoid using start dates and expiration dates so you can sell your camp weeks on the member app
Focus on selling a plan for summer camp registration first so you can educate your members on how to purchase each individual week and minimize the number of duplicate sub-accounts and incorrect setup.
We are going to use Class Types to restrict members to only check-in on days during the camp week they purchase (in step 2 we will create a plan for each week of camp and use class type restrictions).
3. Selling Camp
Use your marketing magic to sell summer camp to two audiences:
** Focus your marketing on selling camp registration. (ie, "save your spot for summer camp" and link to the landing page).
Sell camp registrations via landing page
Sell camp weeks via the Member App
Selling to current members
Have your members purchase the camp registration first.
Once they purchase the camp registration, send them an email (create a template you can copy and paste or automate this using PushPress Grow) with details on how to purchase their camp weeks via the Member App. Note: for sub-accounts, you will need to log into the sub-account first.
Selling to the public
Share the Summer Camp Registration landing page to enroll new members at your gym.
Don't sell your individual weeks via plan landing pages. Doing this will likely create duplicate sub-accounts or parents signing themselves up.
Once someone purchases the Summer Camp Registration plan you can direct them to the same instructional email on how to purchase each week of camp (via the Member App).
Note: Staff members can manually set up camp weeks for members via the control panel (don't forget the registration plan).
4. Managing Camp
We've organized camp into separate weeks both because it's how many parents plan their summers and it will make communication and camp management in PushPress easier.
Here are some things you can do in PushPress to make managing camp a breeze:
View camp rosters
View who is booked for a specific week of camp by going to plans and viewing a specific week.
Create a camp roster (to print or use for other purposes)
From the calendar, click on a day from the camp week, and then from the Quick Edit View click on "View". In the right-hand menu, click on "Download Registrants".
Send a message to everyone who is registered for Summer Camp Week X
You can do this from 2 places, plans or calendar.
From plans, click on the camp week and in the right-hand menu, click on "Message all members on this list".
Send parents a note about a specific day of camp (for example, "don't forget your bathing suit" or "it's pizza day at camp")
From the calendar, click on a day from the camp week, and then from the Quick Edit View click on "View". In the right-hand menu, click on "Mass message registrants".
Track camp attendance
Use check-ins to track camp attendance
How do I move a child to a different week of camp?
Cancel the plan for the week they are removing themselves from
Add a new plan for the camp week they need and use "comp" as the billing method since they have already paid for this week of camp.
Update plan "limit quantity" number to allow another registration for the week that now has an extra spot available
How do I remove a child from camp?
Cancel the plan
Refund the invoice transaction (if applicable)
Update plan "limit quantity" number