This “Fixed Billing Day of Month” feature at the plan level in Core gives admins control over setting their plans to bill on the same day and allowing the first bill to prorate and set following bill dates.
Note: Enabling this setting will change ALL members currently billing on the plan to bill on the set date. In this scenario, anyone currently billing prior to the set date will incur a prorated bill on the original next bill date, then bill again on the set date for the full price there on out.
Adding New Members with Fixed Billing Day: When adding new members to a plan with fixed billing day, their membership will automatically be prorated from their start date until the fixed billing date. For example, if a member joins on May 6th and billing is set to the 1st, they'll pay a prorated amount for May 6-31, then their regular billing will begin on June 1st.
How to Set Up Fixed Billing Day:
Log into your PushPress account.
Navigate to the billing settings under the specific membership plan.
Enable the Fixed Billing Day of Month setting and specify the desired date (e.g., 1st of the month).
NOTE: Prorated Plan Purchase from Landing Page is available in Core PRO & MAX
Key Features
Sets a Consistent Billing Day: All recurring invoices for the plan are aligned to a chosen day of the month (e.g., the 1st, 15th, or 28th).
Prorates the First Invoice Automatically: If a member joins on a date that doesn’t match the billing day, their first bill is automatically prorated to cover the partial period until the fixed billing day.
Simplified Accounting: Admins can streamline bookkeeping by ensuring all members on a plan are billed on the same day each month.
Predictable Revenue: Helps businesses project income more accurately, especially when planning for expenses like payroll, rent, etc.
Improved Member Experience: Members understand clearly when to expect charges, which can reduce confusion and billing disputes.
Member Communication: To ensure a smooth transition to a fixed billing day, clear and proactive communication with members is essential to manage expectations and address potential billing discrepancies.
Example Scenario
A plan is set to bill on the 1st of each month
A new member signs up on April 9.
Their first invoice would be prorated from April 9 to April 30.
They would receive a new prorated bill for the partial period to bridge the gap to May 1st.
Their next invoice for the full recurring charge would be processed on May 1, aligning all future bills to the 1st of every month.
Need More Help?
For further assistance:
Check out other Help Articles.
Use the PushPress Messenger (blue box in your CORE account).
Email us at support@pushpress.com.
About PushPress
PushPress is a gym management software that can help you a lot in managing your gym. We've helped thousands of local gyms streamline and professionalize their businesses with our intuitive, powerful solution for managing fitness facilities - all from the palm of their hands!